(Adopted Feb. 20. 2024)
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Conditions:
The Library Board of Trustees is authorized to apply for, accept and expend, unanticipated
money from a state, federal or other governmental unit or a private source which becomes available
during the fiscal year. N.H. RSA 202-A: 4-c March 1994, Article 16, Warner Town Meeting.
The Library Board of Trustees is authorized to accept gifts and loans of personal property as
described under the terms of N.H. RSA, 202-A:4-d Acceptance of Personnel Property Donated to
Libraries, March 1997, Article 13, Warner Town Meeting.
I. Gifts
A. Personal Property: Movable and personally owned items
- The Library Board of Trustees has authorized the Library Director to accept or decline gifts of
books and other typical library collection materials. - Non typical library materials shall be vetted through the Board of Trustees before being
accepted. (art objects, portraits, antiques and furnishings) - If requested the Library may provide a receipt for Personal Property Gifts gifts but will NOT
provide an estimated value on the items.
B. Real Property: Non-Movable Property, i.e. land, buildings or items attached to the land
Potential gifts of Real Property will be reviewed by Library Board of Trustees to determine
the gift’s suitability and that the terms acceptance of are compatible with the Library’s policies, the
donor’s intent and any applicable laws.
C. Financial Assets
1. Gifts of money of $5,000 or more may be accepted by the Board of Trustees only after a Public Hearing. RSA 202-A:4-d)
2. Gifts of amounts under $5,000 may be accepted at a regular Board Meeting.
3. Gifts of Financial assets that are not money will be discussed by the Library Board of Trustees.
II. Loans
Loans are Items loaned to the Library for a stated period of time or for an indefinite period of time.
A. Loans to the library shall be subject to the conditions and procedures described in NH RSA 201-
E:3, E:4 and E:5 of the Museum Property Act.
B. The Library Director works with the Library Board of Trustees to review any conditions placed
by the donor on the loan and determine whether to accept or decline a loan.
C. Loan items may include art work, portraits, antiques, equipment, furnishings, and display items.
D. Items on loan to the library shall have the same protection from damage and theft as similar items
owned by the Library, but the items are considered on loan to the library at the owner’s own risk.
E. Owners of the item(s) to be loaned must fill out, sign and receive a signed Owner – Loan
Application and Acknowledgment Form back from the Library, before leaving the item(s) at the
Library.
Form: Acknowledgement of Loan